Data Protection PRO · Enterprise Privacy Management

Data protection across your organization, under control.

Califix Data Protection PRO gives DPOs and corporate teams one platform to manage inventory, risk, operations, and evidence for data protection.

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Designed for corporations that need to manage privacy at scale.

Illustrative operation

Data Protection PRO

Illustrative operation

Privacy Risk Overview

Overall statusIn control

Processing activities
186
Critical risks
4
Open actions
12
Evidence
94%

Processing inventory

  • Payroll and peopleLow
  • Corporate customersMedium
  • Vendors and third partiesHigh

Critical risks

  • International transfersDPO
  • Third-party HR accessLegal

Business units

  • Operations78
  • Finance86
  • People64
  • Commercial81

Recent activity

  • 09:14Access control evidenced
  • 08:02Retention risk reassessed
  • YesterdayEvidence attached to the action
Manage privacyControl riskDemonstrate compliance

Privacy can no longer depend on spreadsheets, email, and shared folders.

In complex organizations, data protection spans processes, owners, systems, third parties, processing activities, and obligations.

Data Protection PRO centralizes that operation and gives the DPO visibility into what exists, what risk it carries, what must be done, and what evidence supports each action.

A privacy operation designed for organizations that cannot lose traceability.

An enterprise privacy management capability.

  1. 01

    Inventory

    A structured view of the organization’s processing activities and data assets.

  2. 02

    Risk

    Identification, assessment, and prioritization of privacy risks.

  3. 03

    Operation

    Continuous management of controls, obligations, owners, and actions.

  4. 04

    Evidence

    Traceability and support to demonstrate that the organization is managing its obligations.

The value is not storing information. It is turning that information into a controlled operation.

Built around the actual work of the DPO.

  1. Inventory
  2. Assess
  3. Prioritize
  4. Assign
  5. Execute
  6. Evidence
  7. Monitor

The DPO needs to know, at any moment:

  • Which processing activities exist.
  • Which risks have the highest priority.
  • Which controls must be executed.
  • Who is accountable.
  • Which actions are open.
  • What evidence exists.
  • What changed.
  • What must be escalated to management.

Data Protection PRO turns the DPO’s work into a visible, measurable, and traceable operation.

Not every privacy risk is the same.

See where the organization is actually exposed and concentrate effort where it creates the greatest impact.

ProcessingInherentImpactProb.LevelMitigationResidualOwnerDueStatus
International transfersHigh43HighClauses and assessmentMediumCorporate DPO30 JunMitigating
Third-party HR accessHigh42HighContract and access controlMediumProcurement12 AugAssigned
Retention in legacy systemsMedium33MediumRetention policyLowIT Privacy15 JulIn progress

Privacy is not a project. It is an operation.

  • Reviews
  • Controls
  • Assessments
  • Corrective actions
  • Follow-ups
  • Owners
  • Due dates
  • Evidence

Payroll processing review

  1. Assigned

  2. In progress

  3. Executed

  4. Evidenced

  5. Closed

Data Protection PRO turns privacy obligations into a continuous, assignable, and auditable operation.

Demonstrate what your organization actually does.

When audit, Legal, Compliance, management, or an internal request asks for proof of compliance, the organization should not start reconstructing the story.

Evidence should exist as part of the operation.

  1. Control

    Lawful basis review

  2. Owner

    Privacy Lead · Mining

  3. Date

    12 Mar 2026

  4. Result

    Completed

  5. Evidence

    Minutes and record

  6. History

    3 versions

  1. 12 Mar

    Control executed · Lawful basis review

  2. 04 Mar

    Evidence attached · Processing record

  3. 18 Feb

    Action closed · Third-party access mitigation

  4. 02 Feb

    Risk reassessed · Residual from medium to low

Visibility for the DPO. Information for leadership.

DPO / Privacy Team

Detailed operational information.

  • Processing activities, controls, and owners.
  • Open actions and due dates.
  • Evidence linked to each obligation.
  • Changes that require follow-up.

Executive / Management

Consolidated indicators and risks.

Privacy Risk Exposure
Medium
Compliance Progress
81%
Critical Actions
6
Open Findings
9
Evidence Coverage
94%
Risk Trend
−12%
Status by Business Unit
5 units

Operational privacy management becomes executive information for decisions.

Designed for the reality of large organizations.

  • Multiple business units
  • Multiple processes and processing activities
  • Multiple owners
  • Third parties and vendors
  • Multinational operations
  • Regulated environments

One platform to administer complexity without losing visibility.

Data protection should not sit apart from the rest of compliance.

  • Compliance
  • Risk
  • Controls
  • Third Parties
  • Conflict of Interest
  • Prevention Model
  • Evidence

Data Protection PRO

Data Protection PRO is part of the Califix Compliance ecosystem, so corporate risks and obligations are managed inside one experience.

More than a system. A management platform.

Traditional approach

Califix Data Protection PRO

Spreadsheets

Centralized platform

Documents

Risk Management

Email

Operational Management

Folders

Workflows

Manual follow-up

Evidence

Scattered proof

Audit Trail

No leadership view

Executive Visibility

A service designed to operate at corporate level.

  • 01

    Platform

    Enterprise technology to centralize management.

  • 02

    Methodology

    Structure for inventory, risk, controls, and evidence.

  • 03

    Operation

    Processes and continuous follow-up to keep management current.

  • 04

    Visibility

    Dashboards and information for the DPO, Compliance, and management.

Technology supports the operation. The organization gains a permanent privacy management capability.

For organizations that need more than basic compliance.

Data Protection PRO is designed for organizations that need to:

  • Centralize privacy management
  • Manage multiple processing activities and processes
  • Control risk continuously
  • Assign accountability
  • Maintain evidence
  • Prepare for audits
  • Give management visibility
  • Manage privacy at scale

  • Control

    Know what is happening.

  • Traceability

    Know what was done.

  • Evidence

    Be able to demonstrate it.

  • Scale

    Manage it as the organization grows.

Califix Data Protection PRO

Privacy management for organizations that need real control.

Your organization already has data. It now needs to govern it.

See how Califix Data Protection PRO can become the operational privacy platform for your organization.

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Data Protection PRO · Califix Compliance